Transformers Day Terms & Conditions

Privacy Notice – Transformers Titan Name Vote

Effective Date: 17 September 2025

Thank you for participating in the Transformers Titan Name Vote! This privacy notice explains how we collect, use, and protect your personal data when you take part in our vote running from 17 September 2025 at 10:00am to 24 September 2025 at 11:59pm (BST).

Who We Are

Transformers Battersea ("we", "us", or "our") is the data controller for the personal data you provide when voting.

Our contact details:
Event Merchandising Ltd
Unit 11, The Edge Business Centre, Humber Road, London NW2 6EW
Email: event@eventmerch.com
Website: www.eventmerch.com

What Data We Collect

When you submit your vote, we may collect the following personal data:

  • Email address (required for submitting your vote)
  • IP address (for anti-fraud/spam protection)
  • Vote selection (your choice among the name options)

Purpose of Processing

We process your data for the following purposes:

  1. To collect and count votes for the Transformers Titan name campaign
  2. To prevent duplicate or fraudulent voting
  3. To send you marketing emails, as stated during the voting process
  4. To monitor performance and participation in the event

Legal Basis for Processing

Under the General Data Protection Regulation (GDPR), our legal bases for processing your personal data are:

  • Consent (Article 6(1)(a)) – By submitting your vote and ticking the box (or being clearly informed), you consent to receiving marketing communications from us.
  • Legitimate Interests (Article 6(1)(f)) – We have a legitimate interest in counting and validating votes, as well as ensuring the event is run fairly and securely.

Marketing Communications

By participating in the vote, you agree to receive email marketing from us about this and related products, promotions, and updates. You can unsubscribe at any time by clicking the “unsubscribe” link in any email or contacting us directly.

Data Sharing

We do not sell or share your data with third parties for their marketing purposes. Your data may be processed by third-party service providers (e.g., our email platform or vote management tools), solely for the purpose of delivering this campaign and related services.

All providers are GDPR-compliant and only process data based on our instructions.

Data Retention

We will retain your personal data:

  • For marketing purposes: until you unsubscribe, or up to 24 months after the campaign ends, whichever comes first
  • For vote validation: up to 30 days after the vote closes, after which vote-related data (excluding marketing subscriptions) will be anonymized or deleted

Changes to This Privacy Notice

We may update this privacy notice if needed. The latest version will always be available on our website at [link to your privacy policy page].

Summary

By participating in this vote, you:

  • Submit your vote and email address
  • Agree to receive marketing communications from us
  • Can withdraw your consent at any time

Thank you for shaping Transformers history with us!